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A project board with website build stages and a launch checklist

Open role

Operations

Join Seed Light as a Project Coordinator

Also advertised as: Digital project coordinator, Project manager, Account coordinator, Delivery coordinator, Client services coordinator

The remote Seed Light project coordinator role keeps client work moving. You collect missing items, update clients, check delivery and record the next steps.

Full-time, contract or internshipRemote, wherever you are2+ years running client projects
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Job description

Project coordinator

Employment
Full-time, contract or internship
Location
Remote, wherever you are
Experience
2+ years running client projects
Hours
9am to 5pm Malaysia time

About the role

Most website projects are late because of something the client has not sent. This role exists to make that stop being the reason, by chasing early, chasing politely and chasing again.

You are also the last check before anything goes live. If a page does not match the brief, you are the person who says so.

This role is open on a rolling basis, so applications are read as they arrive rather than after a closing date.

Responsibilities

  • Run the schedule for several projects at once
  • Chase content, logins and approvals from clients
  • Send the weekly update so nobody has to ask
  • Check every page against the brief before it goes live
  • Keep the record of what was agreed, so nothing is decided twice

Requirements

  • You have run projects, agency side or in house
  • You write clear updates without being asked
  • You are comfortable chasing people politely and often
  • You notice the small things that are wrong
  • You can say no to a change that has not been scoped

Nice to have

  • You have worked on website builds specifically
  • You have handled a project that went wrong and recovered it
  • You are comfortable in a project tool rather than only email

Tools

Notion or similar, Google Workspace, WhatsApp Business, Figma, WordPress. The licences and subscriptions the job needs are paid for, and knowing every one of these already is not expected.

Your first three months

  • Month 1. You take the schedule on the live projects and rebuild the update rhythm.
  • Month 2. You own client communication on those projects end to end.
  • Month 3. You set how projects run here, including the pre-launch check.

How to apply

Use the form on this page. Attach your CV and list three things you have worked on, with one line each on what you did. Every application is read by a person and gets an answer, usually within two weeks.

Apply for this role

Hiring

How we hire

Three steps, usually within two weeks, with a clear answer either way.

  1. Day 0

    Send your application

    Share your CV and three examples of work you contributed to, with one line explaining your role in each.

  2. If shortlisted

    A 30-minute call

    We talk through how you work, what you have built before, and what you would like to do next.

  3. By week 2

    A clear answer

    A clear yes or no on your application, with the reason behind it, so you know where you stand.

Straight answers

Questions about this role

Questions candidates usually ask before applying. If yours is not here, add it to the message box on the form.

The account manager owns the client relationship and the outcome the client is trying to achieve. That responsibility separates the role from project coordination, placing the continuing relationship and the client's intended result with the account manager.

A large part of the role is written and spoken client contact. The remaining time goes into checking work, resolving questions and keeping delivery clear.

No formal technical background is required. You do need enough understanding of a website build to question unclear answers and explain decisions to a client.

The project coordinator handles enough projects to stay busy while still knowing each one properly. Send a relevant work sample that shows how you managed several projects at once, the judgement you used to set priorities and what you learned from that workload.

The role can hold a launch when work does not match the agreed brief. You own that quality decision and document what must change before release.

Follow up clearly, state what is still missing and record how the delay affects the agreed schedule. If the client remains quiet, the project coordinator sends one written summary of the open items and the decision needed before work can continue.

There are no targets. You will spot work a client needs, and passing that on is welcome, but nobody here is measured on selling to the accounts they are running.

Apply for Project coordinator

Send it through the form on this page. Show us something you built rather than describing it. Every application gets an answer.

Applying for

Project coordinator

Fields marked * are required. A monthly figure or range in your own currency is fine. It is a starting point for the conversation, not a commitment. Your CV is used only for recruitment and kept within Seed Light's hiring records. Read our privacy policy.

Prefer email? Send your application to careers@seed-light.com with the role in the subject line.

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